Engineering Administration Officer
Listing reference: b2gld_000015
Listing status: Closed
Apply by: 26 April 2021
Position summary
Industry: Mining & Quarrying
Job category: Administration
Location: Otjiwarongo
Contract: Permanent
Remuneration: N/A
EE position: Yes
Introduction
The Engineering Administration Officer is responsible for providing administrative and clerical services in order to ensure effective and efficient operations in the Engineering department.
Job description
- Type correspondence, reports, minutes and documents as may be required
- Answer and direct calls and respond to enquiries
- Greet and assist visitors and arrange access for visitors
- Open job cards, create Direct Purchase Request and Internal Stock Order Sheet on Pragma system
- Upload and maintain intranet with all relevant information and documents
- Upload all employee leave and documents onto the Employee Self Service (ESS) system
- Maintain office files, confidential records and monitor departmental safety files and ensure they are up to date
- Compile and submit monthly fuel reconciliations
- Coordinate repairs to office equipment and communicate building maintenance needs
- Schedule meetings and prepare agendas
- Upload all Planned Task Observations (PTO’s) Slam cards, Job Safety Analysis sheets, meeting minutes, inspections, attendance sheets and permits onto the C-safe and Sage Systems respectively
- Check attendance sheet correctness, complete cut off sheets for HOD approval and submit to payroll
- Collect pays lips from HR and distribute to sections
- Ensure compliance to all B2Gold Safety, Health and Environmental policies and procedures
Minimum requirements
- Grade 12 certificate
- Minimum Certificate in Office Administration/Secretarial (NQF Level 5)
- Minimum 3 years working experience in an administrative environment
- Valid Code B driver’s license